Pharmacy Management System

Pharmacy Management System

Pharmacy Management System deals with all the comprehensive functions of Inventory, Purchases, Sales, Taxes, Discounts, Transactions, Accounts, Payables, Receivables and a lot more with respect to medicine inventory. This Pharmacy Management System aims to help

1. Pharmaceuticals
2. Distributors
3. Whole Sellers
4. Retailers

We have tried to cover all the aspects that may be of interest for Pharmaceuticals, Medicine Distributors, Whole-sellers and medicine retailers.

Pharmacy Management System records all the important information about a medicine, e.g. batch number, expiry date, barcode, medicine name, formula name, formation, potency, packing, price and a lot more. Minimum levels, Maximum levels and Re-order levels of inventory are maintained.

Alerts Generation:

Alerts generated on different events to keep end-user updated about the stock, e.g.

  • when an item is near to expire
  • when an item is expired
  • when minimum/maximum/re-order level reaches its limit

Software application covers complete life cycle on inventory from purchase, receiving, stock keeping, selling and also maintaining record of payables and receivables, payments and receiving.

Daily Sale Summary

It is a process to facilitate daily sales also known as DSS. It helps manage demand from customers, manage drawing of required items from store according to the batch number and expiry date, generate invoices accordingly, delivering medicine to customers and taking receiving from them and later on receiving payments against invoices.

This process of DSS is equipped with a mobile application to further facilitate the process.

Documents Management

This software manages all the important documents required during the process of daily business activities. E.g.

  • Purchase Orders
  • Purchase Invoices
  • Quotations
  • Sales Invoices
  • Delivery Chalaans / gate passes
  • Purchase/ Sale Returns
  • Payment / receiving Vouchers
  • Employee ID cards
  • Salary Payslips
  • And more...


Vendors / Suppliers are managed with all their concerned details, their license information, their credit limit, their transaction history and more is managed with this module. Vendors / Suppliers are added against Pharmaceutical companies and their respective account is also created in the database to manage all the payables and payments.

Medical products

Medical Products are added into the system with minute details be saved, e.g. Pharmaceutical Company of that product, Supplier, name, formula, formation, potency, whether prescription is required or not, maximum quantity to be sell per transaction or per day, medicine category, shelf or location in the store, discount available or not and a lot more.

Inventory Valuation

Inventory Valuation Report is also a good feature of the software.

Daily Expenses

Daily expenses can also be recorded into this management system. End-user may create multiple different Heads and sub-heads to record daily expenses against. It is integrated with Day book/ cash book / daily log through Accounts Management.

HRMS and Payroll

Human Resource Management, Biometric Attendance and Payroll generation is also possible through this management solution. If this module is availed, it is integrated with accounts module to make updates automatically.


Pharmacy management System is equipped with an effective and detailed reporting module. It helps end-users generate reports for pharmaceuticals, distributors, whole-sellers and retailers according to their scope. Selected Reports may be converted into Excel Sheets and some to PDFs. These reports can be emailed to selected recipients from within the system.

This is description of services for introductory marketing. It is NOT an agreement between client and vendor. - Most of the features are optional and offered according to the feasibility and add to cost and time, please finalize with the vendor (ePatronus) Rep before proceeding. - It is a basic software and not supposed to follow any health sector based polices / rules imposed by government/any other authority for health sector. - It does not comply with HL7 or any other standards. - It is a custom based software to facilitate its users in terms of record keeping and management of their data in terms of what is mutually decided between respected client and vendor. - Reports created by this software are not supposed to be considered a legal document to make us liable for something and can't be put in front of court.

Rich End-user Experience

Users Management

  • A comprehensive module to add, update or remove software end-user(s).
  • Users are created against one of pre-defined roles, few of possible roles are

given below. These roles are defined according to the scope of the software application.

Top Management


HR Manager

Finance Officer

Inventory Controller

Data entry Operator

  • A quick interface to manage users with simple clicks
  • User Passwords re-setting, activating/inactivating within this module
  • Access control & rights management

our software modules are equipped with authentication and authorization procedure.

Each end-user is given access to its concerned area according to the role assigned to him.

  • Ajax based user interaction
  • Document scanning and attachments
  • Minimum data entry(single point of entry)
  • e-alerts/e-Mail/SMS alerts
  • Documents generation in PDF and Excel format
  • Easy file(s) management
  • Multi-user / user access levels
  • Authentication and Authorization
  • Access control and rights management
  • Definition tables and smart drop down list of values
  • Scalability: scope for future development
  • Modular approach towards comprehensive ERP
  • Tight integration between different modules
  • To-Do List
  • Birthday reminder (integrated with HRMS)


We offer comprehensive and very useful reports as per formats defined by our customers. Reports Module offers better business insight for Top Management to know about the ups and downs in business trends and tendencies. It gives the required info in a bird’s-eye view.

Our Reports Module covers

  • Dashboard
  • Statistical Reports
  • Graphical Reports
  • Statistical reports
  • Graphical reports
  • Examples
  • Within this financial year
  • Within certain range of amount
  • Against some specific client
  • Against some specific product
  • For certain period of time
  • By some specific customer
  • Balance sheet
  • Ledgers
  • Profit and Loss
  • Receivables
  • Payables etc and a lot more ....